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I-9 form 2023 PDF Download : In the modern employment arena, the importance of accurate and valid employee documentation cannot be overstated. One such important document that plays a vital role in the recruitment process in the United States of America is the I-9 form.

Also known as the Employment Eligibility Verification Form, the I-9 serves as a fundamental component of the US immigration system, ensuring that employers hire individuals who are authorized to work in the country. In this article, we highlight the intricacies of the I-9 form, its purpose, the process of completion, how to fill out the I-9 form, and the importance of maintaining legal compliance.

I-9 Form Purpose | i-9 form 2023 pdf download

The I-9 form, established by the US Citizenship and Immigration Services (USCIS), serves as a means of verifying the identity and employment authorization of persons assigned for employment in the United States. Its primary objective is to prevent illegal recruitment of unauthorized workers and to protect job opportunities for those who are legally eligible to work.

Form I-9 Employment Eligibility Verification Completion Process:

Start Here: Employers must ensure that the instructions for the form are available to employees when completing this form. Employers are liable for failing to comply with the requirements for completing this Form I-9.

Anti-Discrimination Information: All employees can choose which acceptable documentation to submit for Form I-9. Employers may not ask employees for documents to verify the information in Section 1, or specify what acceptable documents employees must submit for Section 2 or Supplement B, Reverification and Re-employment. It may be illegal to treat employees differently based on their citizenship, immigration status or national origin.

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How To Fill Out I-9 Form Section 2 & 1

Filling out Section 2 of the I-9 form is a critical step in the employment eligibility verification process. This section is the responsibility of the employer, who must complete it within three business days of the employee’s first day of work. Here’s a step-by-step guide on how to fill out Section 2 of the I-9 form:

Step 1: Obtain the Employee’s Identification and Work Authorization Documents

Before you start completing Section 2, the employee must provide you with original documents that establish their identity and work authorization. These documents must be listed in the Lists of Acceptable Documents found on the last page of the I-9 form. The employee should choose one document from List A or one document from List B and one document from List C.

Examples of List A documents include a U.S. passport, Permanent Resident Card (green card), or foreign passport with a Form I-94. Examples of List B documents include a driver’s license or state ID card, and examples of List C documents include a Social Security card or birth certificate.

Step 2: Review the Documents

Carefully examine the documents presented by the employee. Ensure that they are original, unexpired, and relate to the employee. Check for any obvious signs of tampering or falsification. Make sure that the documents reasonably appear to be genuine and to relate to the employee presenting them.

Step 3: Complete Section 2 of the I-9 Form

• Employer’s Business or Organization Name: Write the name of your business or organization in the designated space.
• Employer’s Business or Organization Address: Fill in the complete address of your business or organization, including street address, city, state, and ZIP code.
• Date of Hire: Write down the employee’s first day of work. This should be within three business days of the date the employee began working for pay.
• Employee’s Last Name (Family Name) and First Name (Given Name): Enter the employee’s last name and first name as they appear on their identification documents.
• Employee’s Attestation: The employee must check one box in this section. If they used an interpreter to complete Section 1, the interpreter’s name should be provided in the space provided.
• List of Acceptable Documents: In the spaces provided, write the document title, issuing authority, document number, and expiration date (if applicable) for each document presented by the employee. Ensure that you accurately copy the information from the documents.
• Preparer and/or Translator Certification: If someone else helped you complete Section 2, they must complete this section. Otherwise, leave it blank.
• Employer’s Signature and Date: Sign and date the form in the spaces provided. This confirms that you have reviewed the employee’s documents and that they appear genuine and relate to the employee.

Step 4: Retain the Form

After completing Section 2, retain the I-9 form for the duration of the employee’s employment and for a specified period after their employment ends (as outlined in USCIS guidelines). Make sure the form is accessible for inspection by authorized government officials if needed.

Note: Remember that accuracy and compliance are crucial when completing Section 2 of the I-9 form. Any errors or incomplete information could lead to potential legal issues. Stay updated with USCIS guidelines to ensure you are following the latest requirements. Utilizing electronic systems for completing and storing I-9 forms can also help streamline the process and reduce errors.

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W-9 Form Download | How to fill out the W-9 form

How To Download I-9 Form 2023 PDF | I-9 form 2023 PDF

• First of all go to the official website of uscis https://www.uscis.gov.
• Click on “Forms” given in the home page.
• In the new page, go to the “Topic” section and click on “All Forms”.
• Find “I-9 | Employment Eligibility Verification” here and click on “Form Details”.
• Here you can download I-9 Form 2023 PDF by clicking on “Instructions for Form I-9 (PDF, 290.66 KB)”.

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What is I-9 Form? | I-9 form 2023 PDF

The I-9 form, officially known as the “Employment Eligibility Verification” form, is a document used in the United States to verify the identity and work eligibility of employees hired for work within the country. It’s a crucial part of the U.S. immigration system and is administered by the U.S. Citizenship and Immigration Services (USCIS), a branch of the Department of Homeland Security.

The primary purpose of the I-9 form is to ensure that employers hire individuals who are legally authorized to work in the United States and to prevent the hiring of unauthorized workers. It also serves to prevent workplace discrimination by ensuring that all employees, regardless of their citizenship or national origin, are treated equally during the employment eligibility verification process.

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How To Fill Out I-9 Form Section 1 & 2

Form I-9 Section 1 – Employee Information and Verification: This section is completed by the employee on or before their first day of work. This requires the employee to provide their personal information, contact details and their citizenship or immigration status. Noncitizen employees must provide their Alien Registration Number/USCIS Number or Form I-94 Entry Number, if applicable.

Form I-9 Section 2 – Employer Review and Verification: The employer is responsible for completing this section within three business days of the employee’s first day of work. The employer must physically verify the documents submitted by the employee to establish both identity and work authorization. Acceptable documents include a combination of identification and work authorization documents, such as a U.S. passport, driver’s license, Social Security card, or other specific document as noted in the I-9 Form instructions.

I-9 Form Section 3 – Reverification and Rehires: This section is reserved for cases where an employee’s work authorization expires or if they are rehired within three years of the initial I-9 form’s completion. In such instances, employers must use Section 3 to update and confirm the continued eligibility of the employee to work in the U.S.

Form I-9 2023, Employment Eligibility Verification

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form.

On the form, an employee must attest to their employment authorization. The employee must also present their employer with acceptable documents as evidence of identity and employment authorization. The employer must examine these documents to determine whether they reasonably appear to be genuine and relate to the employee, then record the document information on the employee’s Form I-9.

Certain employers who choose to remotely examine the employee’s documentation under a DHS-authorized alternative procedure rather than via physical examination must indicate they did so by checking the box provided. The list of acceptable documents can be found on the last page of the form. Employers must retain Form I-9 for a designated period and make it available for inspection by authorized government officers.

Where to File Form I-9? | I-9 form 2023 PDF

Do not file Form I-9 with U.S. Citizenship and Immigration Services (USCIS) or U.S. Immigrations and Customs Enforcement (ICE).

Employers must:

• Have a completed Form I-9 on file for each person on their payroll who is required to complete the form;
• Retain and store Forms I-9 for three years after the date of hire, or for one year after employment is terminated, whichever is later; and
• Make their forms available for inspection if requested by authorized U.S. government officials from the Department of Homeland Security, Department of Labor, or Department of Justice.

Form I-9 Special Instructions | I-9 form 2023 PDF

Only employers located in Puerto Rico may complete the Spanish-language version of Form I-9 instead of the English-language version. Any employer may use the Spanish-language form and instructions as a translation tool.

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Download Form I-9 Instructions | i-9 form 2023 pdf spanish

Form I-9 is a fillable form, which means you can type your answers directly on the form instead of writing them by hand. To complete Form I-9, you will need the latest version of Adobe Acrobat Reader or other PDF filler application. Both employers and employees must still print the completed sections of the form to sign them manually, or employers can upload them to their electronic signature solution, if applicable, to have all parties sign electronically.

Form I-9 Central | i-9 form 2023 pdf download

Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. Form I-9 will help you verify your employee’s identity and employment authorization.

Completing Form i-9 Section 2, Employer Review and Attestation

As an employer, you or your authorized representative must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days from the date your employee is hired (hire date means is the first day of work for salary). For example, if your employee began work for pay on a Monday, you must complete Section 2 by the Thursday of that week.

If the job lasts less than 3 days, you must complete Section 2 before the first day of work to be paid. Recruiters and referrers for a fee do not enter the employee’s first day of employment. Staffing agencies may choose to use either the date an employee is assigned to his or her first job or the date the new employee is inducted into the assignment pool as the first day of employment.