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Blank Roe Form PDF Canada : The Record of Employment (ROE) form is a crucial document in the Canadian employment landscape. It is used to report information about an employee’s work history and is required by both employers and employees for various purposes, including accessing employment insurance benefits. In this article, we will discuss the importance of the ROE form and where to find a blank ROE form in PDF format in Canada.
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The ROE is a standardized form used by employers to report information about an employee’s employment history. It contains essential details such as the employee’s name, Social Insurance Number (SIN), employment dates, reasons for separation, and earnings during the employment period. This information is crucial for determining eligibility for employment insurance benefits, pension plans, and other government programs.
What is an ROE Form PDF Canada?
The ROE is the form—whether electronic or paper—that employers complete for employees receiving insurable earnings who stop working and experience an interruption of earnings. The ROE is the single most important document in the Employment Insurance (EI) program. Each year, more than 1 million Canadian employers fill out more than 9 million ROE forms for their employees.
You must complete the ROE even if the employee does not intend to apply for EI benefits. On the ROE, you enter details about the employee’s work history with your organization, including insurable earnings and insurable hours (see page 2 for definitions). There are two ROE formats available: you can transmit an ROE to us electronically, or you can complete a paper ROE form.
Why is the ROE Form Important?
- Access to Benefits: Employees may need the ROE to access various government benefits, including employment insurance, parental leave, and maternity benefits.
- Pension Plans: Some pension plans and retirement savings programs require information from the ROE to calculate pension benefits.
- Tax Purposes: The ROE assists in verifying an individual’s income and employment history, which is useful for tax purposes.
- Employment Verification: Employers often request an ROE when hiring new employees to verify their work history.
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Where to Find a Blank ROE Form (PDF) in Canada
The Government of Canada provides a user-friendly online platform for employers to generate and complete ROE forms electronically. To access the blank ROE form in PDF format, follow these steps:
- Visit the Government of Canada’s Website: Go to the official website of the Government of Canada (https://www.canada.ca).
- Search for ROE: In the search bar, type “Record of Employment” or “ROE.”
- Select the Appropriate Page: Click on the search result that leads to the ROE information page.
- Access the ROE Web Forms: Look for a link or section that allows you to access the ROE Web Forms. It may be under the “Employers” or “Employment and Social Development Canada” section.
- Create an Account: If you haven’t used the ROE Web Forms before, you may need to create an account.
- Generate the ROE Form: Once you’ve logged in, you can generate and complete the ROE form online. After completing it, you can save it as a PDF for your records.
What is an electronic ROE?
An electronic ROE is submitted to Service Canada electronically. There are three ways to submit ROEs electronically:
- you can submit ROEs through ROE Web by using compatible payroll software to upload ROEs from your payroll system;
- you can submit ROEs through ROE Web by manually entering data online through Service Canada’s Web site; and
- you can submit ROEs through Secure Automated Transfer (SAT), which is performed on your behalf by a payroll service provider using bulk transfer technology.
There are two different types of electronic ROEs, which are identified with serial numbers that start with the following letters:
- W – ROE Web
- S – ROE SAT
ROE Web is an efficient, reliable, secure, simple, and easy-to-use way of issuing an ROE electronically. Using ROE Web, you can create, submit, print, and amend ROEs using the Internet. ROE Web gives you the flexibility to issue ROEs according to your pay cycle. For more information on ROE Web, visit the Service Canada Web site or call the Employer Contact Centre at 1-800-367-5693 (TTY: 1-855-881-9874).
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What is a paper ROE?
The paper ROE is a one-page form in triplicate. Triplicate means there are three copies of the ROE—the first one is the original, and the second and third are carbon copies. receive insurable earnings. While Service Canada determines where insurable earnings are allocated on the ROE, the Canada Revenue Agency determines what types of earnings and hours are insurable. For details, see Annex 1 on page 43 or visit the Canada Revenue Agency Web site at www.cra.gc.ca.
How do I order paper ROE forms?
To order paper ROE forms, call the Employer Contact Centre at 1-800-367-5693. When placing your order, please have your Canada Revenue Agency Payroll Account Number ready for identification purposes.
What happens when earnings and hours are not insurable?
In some cases, earnings and hours are not insurable. For example, when an employee does not deal at arm’s length with the employer, or when an employee of a corporation controls more than 40% of the corporation’s voting shares, the employment is not insurable. You only need to issue ROEs for employees who receive insurable earnings and who work insurable hours.
If you are not sure if an employee’s earnings and hours are insurable, contact the Canada Revenue Agency for an insurability ruling. See the section called “Enquiries about insurability” on page 41 for information on how to contact the Canada Revenue Agency.
What does Service Canada do with the information on the ROE?
At Service Canada, we use the information on the ROE to determine whether a person who has experienced an interruption of earnings is eligible to receive EI benefits, what the benefit amount will be, and how long the person is eligible to receive those benefits. We also use the ROE to ensure that no one misuses EI funds or receives them in error.
In addition, for people living in Quebec, we share ROE information with the Government of Quebec, which administers maternity, paternity, parental, and adoption benefits to residents of that province through a program called the Quebec Parental Insurance Plan (QPIP). For these reasons, it is very important that you make sure the information you provide on the ROE is accurate.
Do I have to store paper copies of the ROE?
If you issue paper ROEs, you must store Part 3 of all completed paper ROEs for six years after the year to which the information relates. Be sure to store them in a secure place—once you complete the ROE, the information it contains is considered confidential. If you issue ROEs electronically, you do not have to store paper copies of them, but you must ensure you save the data for six years after the year to which the information relates.
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Conclusion: Blank Roe Form PDF Canada Download
The Record of Employment (ROE) form is a vital document in Canada, serving various purposes for both employees and employers. Accessing a blank ROE form in PDF format is made easy through the Government of Canada’s official website, where employers can generate and complete the form electronically.
It’s crucial to use this form accurately and responsibly, as it plays a significant role in determining eligibility for benefits and verifying employment history. If you have any questions or need assistance with the ROE form, consider reaching out to the appropriate government agency or a qualified professional for guidance.